Multiple warehouses, router

In Embedded ERP, it is possible to have multiple warehouses defined, which is useful in many business cases: :

• Multiple warehouses
• Stock in physical stores and separate online stock
• Importation of supplier stock levels to display products in stock
• Grouping of defective products
• Grouping of loaned products

With Embedded ERP you can work with multiple warehouses and assign relationships to multiple websites.

The router decides which warehouse stock is taken from based on defined selection characteristics in the advanced stock priority configuration settings

Selection characteristics include the following: a favourite warehouse for one product, any warehouse having stock, or default warehouse. This mean that order can be shipped from mulitple locations

Several stock levels are available :

• Physical stock : the number of SKU's in your warehouse
• Available stock : the physical stock minus pending orders
• Prefered stock level
• Alert for low stock levels

Stock movements

Maintaining an accurate stock is difficult. To make the process easier, Embedded ERP stores all stock movements for future tracking and possible stock errors. When an order is shipped, a purchase order is created, a delivery is completed, or refund is provided for a product, Embedded ERP automatically creates a new stock movement. Each stock movement has a type and mandatory description that clearly illustrates the reason why the product left stock or arrived in stock. These settings can be manually overridden when necessary

Sales history, stock level alert

Embedded ERP maintains sales statistics using three customisable time frames. This information is then available in all screens. From this sales history, you can create an algorithm to calculate the preferred stock level and the low stock level alerts based on the sales history. When a product stock level reaches the low stock level alert, an order form is created

Barcodes

The use of barcodes has many advantages; for instance, you can achieve accuracy for picks and deliveries. Embedded ERP can manage several barcodes for each SKU. You can print barcode labels on laser or thermal printers. Barcodes are ideal for picking lists and work great with hand held scanners to perform picking and delivery inventory operations

Suppliers management

Embedded ERP gives you the tools to manage your supplier database. Each supplier has an address, an email for purchase order requests, a delivery delay, a default currency, a tax rate, a discount rate, a minimum of order, a carriage fee et cetera

Product / Supplier association

Once suppliers are added to Embedded ERP, you are able to associate products with them. This association allows to you to create purchase orders based on your supply needs, as Embedded ERP can be implemented so that it tells you when to purchase from a particular supplier, it also support multiple suppliers per product. Custom SKUs, buy prices, discount rates, and more can be designated to each supplier

The product / supplier database works with CSV imports, manual additions, and can also be automated so that Embedded ERP updates the database each time you place a new purchase order.

Supply needs

Supply need is probably the more exciting purchasing feature in Embedded ERP. Supply Need contains all the products you have to purchased due to customer back orders or due to stock level alerts. Embedded ERP displays the quantity you need to purchase :

• Minimum quantity : is the quantity you must purchase to fullfill sales orders.
• Maximum quantity : is the ideal quantity to purchase to fullfill orders and maintain preferred stock levels.

The supply need feature also allows you to filter lists by manufacturer or supplier, thus you can see a summary of how much inventory you need to purchase from each supplier and easily transform your supply need into a purchase order.

Purchase orders

The final purchasing feature we will outline here is for managing purchase orders.

You can create purchase orders from scratch or import your supply needs. Purchase orders support multiple currency, multiple tax rates, landing costs, unit prices for products, quantities, packaging and the estimated time of delivery. You can create multiple purchase orders deliveries to increase your stock level with ease.

Once your purchase order is ready, you can automatically send an email to your supplier with a purchase order PDF.

Embedded ERP can display messages to inform customers of product availability; for instance, you can display a message like the following, "Back in stock in 3 business days."

Preparation state management

Embedded ERP manages all your supply chain and stock levels needs. For each order, it knows what is in stock, reserved, and missing. The order preparation screen displays two order lists: in stock orders (where all products are available and reserved) and out of stock orders (where at least one product is missing)

Your logistic manager can select which orders they want to fulfil, from the in stock and out of stock lists, in order to complete the orders and the partial shipments.

Multiple Order Management

Embedded ERP gives you the ability to achieve fast order fulfilment; it is optimised to efficiently process and fulfill multiple orders :

• Picking list : summarise every products needed to prepare the orders and are sorted by location and manufacturer to optimise the picking.
• Multiple Shipment Creation : with the click of one button you can create shipments for all selected orders
• Batch PDF Printing : with the click of another button you can batch print PDFs containing all invoices and packing slips
• Mass notification : at the end of the process, the click of yet another button allows you to notify all customers about their shipment

Shipping labels

Embedded ERP has the ability to communicate with your shipping software to perform a variety of tasks :

• Export order information to print shipping labels
• Import tracking number and store them in orders

To ensure compatibility with all shipping software, we have designed a wizard that will help you easily customize, import, and export files. Embedded ERP has already been implemented with major carriers such as ups, fedex, colissimo, tnt, and others.

Miscellaneous

• Embedded ERP supports several operators at the same time
• With Embedded ERP picking can be done with a handheld scanner
• Embedded ERP allows for shipping from several warehouses

For Magento Enterprise Edition users, ERP introduces additional features to fit business owners requirements

 

Logging

Magento Enterprise Edition includes a logging feature : it logs every actions made in the admin panel.

Embedded ERP Enterprise Edition is compatible with this feature, which means that you can monitor every creation, modification, and deletion on ERP objects, such as products, suppliers, purchase orders, stock movements et cetera.

 

Reporting

To help you analyse your business and make the right decisions, Embedded ERP Enterprise Edition includes the following reports

• Stock management
  • Old stock : identify old stock in the warehouse
  • Stock value : calculate the value of your stock
• Purchasing
  • Supplier performance : obtain supplier specific statistics regarding the total number of purchase orders, total delays on deliveries et cetera
  • Total PO by supplier
  • Total PO by manufacturer

All these reports can be filtered by date and exported to CSV format for further analyse

 

Import / Export

Embedded ERPs fully customizable import / export wizards can be used to import existing data (product information, suppliers, purchase orders et cetera) to Embedded ERP or to export all ERP information to CSV, for later use in excel or other software for analysis.

You can save templates for use again later, or use the reports we provide for top software solutions such as Microsoft Excel and Intuit Quickbooks.

Organizer

The Embedded ERP organizer is a very useful feature, which enables the management of internal communication between your employees. The organizer software allows for the addition of notes on Magento objects; for example, the addition of notes on products, orders, suppliers and purchase orders. Notes can be assigned to employees and email notifications and be setup. When preparing orders, a summary of all notes for the selected orders can be printed.

Handled scanner

To improve stock management, you can use a handheld scanner with Embedded ERP to read barcodes. The use of a handheld scanner can help you complete the following tasks :

• Record a purchase order delivery
• Pick items on picking list
• Manage inventory
• Compare barcodes

Please note, the handheld scanner must have browser and wifi support, such as the Datalogic Memor

Synchronization with logistic company

If you are working with a logistic company to manage your stock, fulfill your orders and received purchase orders, then the External Logistics module will allow you to automatically synchronize Magento / Embedded Erp with your third party system. For more information, review the External Logistic page

Drop shipping

Dropshipping is the ability to send order information directly to a supplier for shipping. Embedded ERP is compatible with the Dropshipping extension that allows you to perform the following tasks :

• Automatically import supplier stock levels in a specific warehouse
• Real-time display of dropshippable orders
• Easily send dropship information to your supplier: order information, invoices, and packing slips

More information about Magento Drop shipping extension can be found here : http://www.boostmyshop.com/english/magento/administration/drop-shipping.html